If you want, in the Shortcut key box, select a keyboard shortcut that you want to assign to that Quick Step. Under Actions, change or add the actions that you want this Quick Step to do. In the Quick Step box, select the Quick Step that you want to change, and then select Edit. In the Quick Steps group, select the More arrow at the side of the Quick Steps box to open Manage Quick Steps. To configure or change existing Quick Steps, do the following: Opens a reply to the selected message, and then deletes the original message.Ĭreate your own Quick Step to execute any sequence of commands, name it, and then apply an icon to help you identify it. Moves the message to a specified mail folder, marks the message complete, and then marks it as read. If your organization uses Microsoft Exchange Server or Microsoft 365, your team members names are detected in the Global Address List and inserted in the To box. If your organization uses Microsoft Exchange Server or Microsoft 365, your manager's name is detected in the Global Address List and inserted in the To box, or you can specify the recipient.įorwards the message to others in your team. Moves the selected message to a mail folder that you specify and marks the message as read.įorwards the message to your manager.
For example, if you want a Quick Step to move messages to a certain folder, you must specify the folder before you can use the Quick Step.ĭefault Quick Steps in Outlook include the following: When you use some Quick Steps for the first time, you are prompted to configure them. You can customize any of the default Quick Steps. This is because Quick Steps can contain actions such as Permanently Delete that are not able to be undone. Note: Quick Steps cannot be undone using a menu command or with a keyboard shortcut like Ctrl+Z.
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